. 文體介紹
人員出訪，常常需要事先與要見面的人或公司進行預約。這類預約e-mail 較易寫，只要做到清楚、簡潔、禮貌就行。它一般包括下列內容：
（1）請求約會並說明原因。
（2）建議確切的約會時間和地點等。如果你的時間比較充裕，預約時可給出你可接受的時間由對方決定。
（3）請對方答覆並進行確認。
回復這類電子郵件可分為接受和拒絕兩種。接受的內容一般有：表明來信收悉；表示接受；重述具體時間、地點等；表達希望會晤或感謝的心情。拒絕的內容一般包括：表明來信收悉；說明拒絕的原因；致歉。
當要變更預約時，應說明變更的原因，同時致歉。
2。實用範例
（1）
subject: request for an appointment
dear mr. smith
i am scheduled to visit the u.s. on business at the end of this month, and wish to call on you at your office on that occasion.
i will be arriving in washington on or around august 20 and staying there for about a week. it would be very much appreciated if you would kindly arrange to meet with me either on august 22 or 23, whichever is convenient for you. if neither is convenient, could you please suggest an alternative date by return e-mail.
thank you in advance for your kind cooperation. i am looking forward to meeting you in washington soon!
sincerely yours,
li lei
guangzhou trading company
主題： 請求約見
親愛的史密斯先生：
我預定這個月底出差赴美，希望屆時能到貴公司訪問你。
我預計在8月20日或其前後抵達華盛頓，大約停留1周。 若方便的話，望你能擠出時間在8月22或23日與我見面，我將十分感謝。假如這兩天都不行，請以電子郵件回復並告知其他日期。
先在此謝謝你的大力協助，期待不久在華盛頓與你見面！
你真誠的
李蕾
廣州貿易公司
（2）
subject: urgent-need to change appointment
dear mr. zhang,
with regard to our appointment to visit your china’s factory on august 2, i regret that i must ask you to change the date to august 3 due to an unexpected matter that requires my personal attention.
i’m awfully sorry for this last-minute request, but i hope you will be able to meet with me on august 3 at around 10:00 am. if you are not available, will you please let me know by e-mail asap?
hope this will not cause you too much inconvenience. thank you.
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